Time to replace your finance or ERP system? Here are 5 good tips
Considering replacing your finance or ERP system?
Many companies reach a point where their existing systems no longer support efficient workflows, compliance, or business growth. The good news is - system replacement doesn’t have to be a complex or overwhelming process. With the right preparation and priorities, you can ensure a smooth transition that benefits both your internal teams and external partners.
Below, we share 5 practical tips to help guide your company safely through the change - with less disruption and more long-term value.
1. Choose a finance or ERP system based on real needs
The ERP and finance system market is a jungle - full of products and eager vendors. To navigate it effectively, be honest, realistic, and precise about your actual business needs. Consider the size of your company, your industry, and internal processes. Identify the core functionalities that matter most and make a list of systems that need to be integrated.
Create a prioritized “must-have” list and a secondary “nice-to-have” list - and stay focused on them throughout the selection process.
Most modern systems are designed to be flexible and scalable, so don't shy away from customization where it makes sense. If you want to learn more about Azets and how we can help, you can find more information here.
Even if a system feels unfamiliar, it may still offer the most long-term value and efficiency - based on best practices built from many businesses.
2. Do not rush – plan thoroughly
Rushing implementation increases the risk of mistakes.
Thorough preparation in the project phase is key to a successful transition. Work closely with your project manager to develop a realistic implementation plan. Consider timelines, internal resource needs, and possible roadblocks. Identify the key people to involve - and when.
What level of training is required, and does your workspace or technical setup need adjustments to support the new system?
3. Clean your data - seriously
Switching to a new ERP or finance system is the perfect time to clean up old data and processes. Review and reconcile balances, check bank accounts, and close out unfinished business. The cleaner your data, the better your start in the new system.
4. Train your people and other support
When the system is tested and go-live is approaching, it’s critical to prepare employees. Training is not just important - it’s essential for a smooth transition.
While pre-implementation training matters, what happens after go-live is just as important.
Most questions and frustrations arise post-implementation. Assign an internal or external resource to support your users during the first few weeks. Make sure this support extends to customers and suppliers, so they’re not negatively impacted by your internal changes.
5. Embrace the change
Even with a well-planned project, the real changes are felt once the new system is in place. New processes and routines can feel frustrating at first. Employees may temporarily feel less efficient, and that’s perfectly normal.
A transition period is expected and manageable - with the right mindset and support. Prepare your team for this temporary dip and consider bringing in outside help to ease the change and reduce stress.
Do you need help?
At Azets, we offer smart, flexible solutions tailored to the digital and compliance needs of businesses in Denmark. Whether you’re looking to upgrade your finance system or implement a full ERP solution, we’re ready to guide you through the process.
Read more about our accounting and financial services or contact us to learn more about ERP opportunities at Azets. We can also help international companies operating in Denmark.
