Welcome to Azets Payroll

Unless there are specific agreements in the contract, Azets follows a standard process for payroll processing.

At the beginning of each month, our customers receive an input sheet in Cozone. The input sheet will contain information about:

• Vacation balance for each employee
• Base salary
• Number of hours
• Employee benefits
• Fixed allowances and deductions
• Pension setup.

If there are no changes or new variable inputs from the customer, the file is ready to be approved and Azets will begin processing the payroll. However, if there are variable inputs e. g. taken vacation days, sick days, bonuses or salary deductions, or if there are changes to existing salary, pension or employee benefits, the file can be downloaded and changes can be made in the sheet. After completion, the file can be uploaded again to the input folder in Cozone, and Azets will automatically receive a message that input has been uploaded.

After Azets has processed the customer's payroll input, the payroll will be uploaded for approval in the Cozone drive. Here, the customer has the option to approve, reject or comment on the sent file. Azets will be automatically notified if the customer takes any action on the file.

Once the payroll is approved, the agreed accounting files and reports will be uploaded to the "Final files" folder in the Cozone Drive.

Azets Cozone is an online portal that can help streamline the collaboration and information flow between a company and Azets. It includes, among other things, an encrypted communication portal (Drive) and a payroll calendar (Activity).

Azets Drive is a cloud-based file storage location where Azets consultants and the company's consultants can save and share files. It is easy, secure, GDPR-compliant and minimizes the risk of unsafe file transfers via emails, as the communication portal is an encrypted service.

Documents can be approved directly in Drive.

The history function allows you to see file activities and information about who uploaded the file, who has viewed it, and who has downloaded the file.

Log in to Azets Cozone and select Drive. Here you will find the folder: Payroll DK, which contains yearly folders divided into months.

For each month, you can find three subfolders:

1. Files for approval

2. Final files

3. Input.

In the folder Input, the monthly payroll input should be uploaded.

In the folder Files for approval, payslips that need to be approved will be uploaded. You or your company will receive a notification email via Cozone.

In the folder Final files, the monthly payroll files will be uploaded after the payroll period is closed.

The files can be located in the subfolder with the payroll run number, such as Payroll 1.

Azets Activity is a tool for planning activities and setting deadlines within the company. It can be used to set deadlines for a various number of tasks, for example uploading input files for payroll processing and the date for payroll payments.

To create new a new employee for payroll processing, the customer can fill out a dedicated tab for new employees in the input file, which is uploaded at the beginning of each month. Once uploaded, the new employee will be created in the system. If the customer has any questions or is unsure about the information that Azets requires, they are welcome to contact us for assistance.

Alternatively, the customer can use the spreadsheet available through the link below to create a new employee. It is important that the information about the new employee is uploaded to Drive for GDPR compliance reasons.

Azets creates the new employee in the payroll system and retrieves the new employee's tax card from SKAT.

To change existing employee master data, such as address, bank account number, salary and pension, as well as various fixed allowances and deductions, the "Input_ChangeMasterdata" tab should be used. You find the tab in the input file that is uploaded at the beginning of each month. The customer can update the relevant information in this tab and upload the updated input file. If the customer has any questions or is unsure about what information Azets requires, they are welcome to contact us for assistance.

In Zenegy's employee app, everything is gathered in one place and all registrations can be made digitally, such as quick registration of hours, driving and absences. The app is available in 12 different languages. The employee can also see their holiday balance, follow use and accrual of holiday or request holiday, register sick days, and attach files e. g. receipts or invoices in connection with expenses. In addition, the employee can update their master data and view their payslips.

If you have opted for the Zenegy app, Azets will send an email to all employees with login information for the app.