CoZone Employee - Introducing flexible time reporting
We are pleased to inform you that our HR tool for time and attendance reporting, CoZone Employee, will receive a large facelift and improved user experience in September.
The new functionality is called Flexible periods, which means that time reports no longer have to range from the beginning to the end of the month. It can be of almost any duration and is fully flexible and customizable to your business.
If you would like to learn how this new feature can optimize the time reporting in your company, we will be happy to assist and help you get started.
Define the perfect length and duration of the time reports in your company
Split one week into separate parts, for instance at month end mid-week
New look on time reporting, period transactions and approvals of time reports
At Azets we are eager to find the best solutions to ensure you get the most value for your company. The background of why we have been focusing on improving the functionalities in CoZone Employee is based on the valuable feedback from our customers. Not all companies necessarily prefer to report per calendar month. We have understood that further flexibility is needed with the concept of periods, and we are now happy to announce that Flexible periodes is available and ready to make your workday easier. We promise that CoZone Employee will perform better, be easier to use and empower you to make the best fit for your business.
"CoZone Employee will perform better, be easier to maintain and allow us to build even better features in the future."
(Petteri Raatikainen, product manager CoZone Employee)
What is new?
In addition to being able to define your own time reporting period, there will also be some changes on the appearance of CoZone Employee. These are the new functionalities you will find in CoZone Employee:
It is fully flexible and you are able to decide the time report length and duration. This could be, monthly, weekly, every second month or something else.
If it is required for you to close your time report by the end of the month, but the time report runs past the month, you can close a section of your time report and send it to be approved by your manager. In the calendar view, you can click and drag across multiple days to select the days in your time report you would like to close.
The appearance of these tasks will have a new design, but the functionalities will be the same - we just added a few more.
The logic is separated into transaction periods and time reporting periods each with its own rules, or the same rules if you wish to leave them the same. Transaction periods control how period transactions are entered and time reporting periods affect whether users need to close & approve their reports, daily, weekly, monthly, or whatever the desired reporting length should be. More information about time reporting/approvals/period transactions is available in our support portal.
Periods are now called period categories. There can be multiple types of period setups for one company and they are connected to individual employees. Each category contains the logic for how periods will be generated. That’s right, generated and no longer manually created for each year.
Exporting time reports, period transactions and user changes is also slightly different. Instead of exporting one period at a time, you can choose a date range and export exactly those dates, if the status of the time report for that day is approved/exportable or the user change is exportable. The exports are now performed separately in the respective sections, so e.g. period transactions are no longer exported with the time reports.
Frequently Asked Questions
No, the migrations should not require any downtime. The migrations will be made in batches, to ensure that everything goes smoothly in the transition.
Flexible periods will be available to all customers that are using CoZone Employee. If you would like to see how this function can improve your reporting structure, contact your consultant in Azets to get started.
For existing customers the changes will be made in September. For newly established companies, the features will be available already in August.
No. If you are happy with the time reporting you already have, then you do not have to do anything. The only noticeable difference will be a new layout and how the time reports appear, but your setup will remain the same.
No, these functionalities remain the same.
Exports are now compiled to a separate page called “Export history”. This contains all previously made exports. Exports are filtered by the date range exported and show the current and previous months by default. If you want to display any exports that have been made to earlier date ranges, you can change the period range filter.
If you would like to learn how this new feature can optimize the time reporting in your company, we will be happy to assist and help you get started. Contact your consultant in Azets or reach out on our website.